CAYUCOS CITIZENS ADVISORY COUNCIL

BYLAWS AMENDED

ARTICLE 1

Purposes of the Council

The Cayucos Citizens Advisory Council has as its purposes:

SECTION 1: To develop a unified, cooperative effort among all individuals, organizations and public jurisdictions interested in furthering sound planning and development in the Cayucos area.

SECTION 2: To establish an organization truly representative of the people of Cayucos in matters of civic interest, and to represent the community before all bodies, public and private, where the subject is appropriate to the objectives of the Cayucos Citizens Advisory Council.

SECTION 3: To establish a forum for the public review of matters historically identified with sound development including, but not limited to, land use, public services, circulation, zoning, public improvements and all aspects of orderly community growth.

SECTION 4: To initiate, sponsor, review and make recommendations, particularly concerning all matters of significance affecting the community.

ARTICLE II

Council Membership

SECTION 1: The term of office for Council membership shall be two (2) years. Council membership shall be comprised of the following:

a. Two (2) voting precinct representatives per precinct;

b. One (1) alternate representative per precinct.

SECTION 2: Precinct representatives and alternates shall be eighteen (18) years or older and must have their primary and permanent residence within the precinct they represent.

SECTION 3: The alternate shall assume the position of a voting representative in the event of an absence. In the event of a permanent vacancy of a voting representative, the alternate shall fill the position. A new alternate shall be chosen by the two (2) voting representatives of that precinct. If they do not agree, the President shall select the new alternate for that precinct.

SECTION 4: A voting or alternate representative shall be dropped automatically after three (3) un-notified absences.

ARTICLE III

Election of the Council

SECTION 1: Candidates for nomination and election must have their principal and permanent residence in the precinct for which they seek Council representation.

SECTION 2: Candidates may be nominated by a Council member or self-nominated. Candidates shall not be nominated prior to their consent¹

SECTION 3: Nominations must be made by or during the scheduled February Council meeting prior to the election.

SECTION 4: Elections are to be held the second Tuesday in March. One polling site shall be established for election day.

SECTION 5: Those eligible to vote in the Advisory Council election must be eighteen (18) or older and must have their principal and permanent residence within the precinct for which they vote.

SECTION 6: Precinct representatives shall be elected by the first and second highest number of votes cast. The alternate representative shall be elected by the third highest number of votes cast. If a tie vote between second highest number of votes cast and alternate, a straw vote will determine the voting representative for the first year and alternate will vote the next, first year voting representative becomes the alternate.

SECTION 7: Newly elected representatives are to be seated at the first meeting following election.

ARTICLE IV

Council Voting Procedures

SECTION 1: The voting procedures of the Council shall be governed according to Robert's Rules of Order, Newly Revised.

SECTION 2: To constitute a quorum, more than fifty percent (50%) of the precinct representatives or their alternate must be present unless a quorum is present, no official business may be conducted.

SECTION 3: When the roll-call is taken, voting members shall be noted.

SECTION 4: No voting member shall be allowed more than one vote at any time.

ARTICLE V

Council Officers

SECTION 1: Officers of the Council shall consist of the President, Vice-President, and Treasurer.

SECTION 2: All officers of the Council shall also be precinct representatives and shall be elected by majority vote of the representative members at the first meeting following election.

SECTION 3: Secretaries and/or the parliamentarian may be appointed without membership requirements.

SECTION 4: The officers shall perform the duties prescribed as follows:

a. The president shall supervise the conduct of the organization's business, its committees, and other activities; preside at meetings; make appointments as detailed in these bylaws; be a voting member of only one standing committee; present Council opinions and recommendations to County government and the public, and perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Council.

b. The vice-president shall act in place of the president when necessary; preside at meetings when the president temporarily vacates the chair; assume all the duties of the president should the president vacate the office, and perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Council.

c. The treasurer shall receive funds and issue receipts; deposit funds and maintain Council accounts in banks approved by the Council; pay bills for expenses that have been authorized; submit a monthly report of income and expenditures to the Council; present an annual budget for approval by the Council², and perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Council.

d. The recording secretary shall act as the recorder; keep minutes of meetings; receive and file committee reports, and perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Council.

e. The corresponding secretary shall issue notices of meetings; mail minutes and agenda; handle outgoing correspondence, and perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Council.

f. The parliamentarian shall act as a consultant to the president and other officers, committees, and members on matters of parliamentary procedure; serve as a non-voting advisor on the bylaws committee, and perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Council.

ARTICLE VI

Disbursement of Funds

Signatures of any two (2) of the following officers shall be necessary for the disbursement of funds:

a. President;

b. Vice-President; or

c. Treasurer

ARTICLE VII

Council Meetings

SECTION 1: Regular meetings are to be held monthly at a time and location specified at the prior meeting. Any change to the specified schedule must be approved by the President for good and specific cause and must be a matter of formal notice to the general membership as soon as possible prior to the rescheduled meeting.

SECTION 2: Public notice of Council meetings shall be furnished to at least two (2) local news media. A publicity chairperson shall be appointed by the Council President³.

SECTION 3: The President may call a special meeting for any reason of emergency, and must call a special meeting if five (5) or more precinct representatives request it. Attempts to notify all Council members shall be made at least twenty-four (24) hours in advance and information given as to the reason for the special meeting.

SECTION 4: Council members shall discuss with the President items of business or special speakers before scheduling them for Council agendas.⁴ The President may add matters of urgent business to the agenda at his or her discretion.

ARTICLE VIII

Council Committees

SECTION 1: The President shall, as needed, establish, appoint the members of, and determine the duties of Standing, Special, and Ad Hoc Committees.

a. Members of a Special or Ad Hoc Committee need not be members of the Council.

b. The President shall appoint the Chair of each committee.

c. A record of all committees shall be maintained by the Recording Secretary.

SECTION 2: The Standing Committees shall be made up of the following members:

a. The Chair and voting members of Standing Committees shall be Council members (i.e. precinct Representatives or Alternates).

b. Two non-voting advisers to each Standing Committee shall be appointed by the President in consultation with the Committee Chair. These advisers need not be Council members.

c. : ⁵

SECTION 3: Committees shall make their recommendations only to the Council, for action by the Council.

ARTICLE IX

Amendments

These bylaws may be amended at any regular meeting of the Council by a two-thirds (2/3) vote, provided that the amendment has been submitted in writing at the previous regular meeting.

ARTICLE X

Parliamentary Authority

The Rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the Council in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Council may adopt.

HIGHLIGHTED YELLOW ITEMS THAT MAYBE SHOULD BE REVIEWED:

ARTICLE III: Election of the Council

Section 2: Page 2

Candidates shall not be nominated prior to their consent¹

Consideration:

ARTICLE V: Council Officers

SECTION 4 c: Page 3

annual budget for approval by the Council²,

Consideration: where or have we ever had this done?

ARTICLE VII: Council Meetings

SECTION 2: Page 3

Public notice of Council meetings shall be furnished to at least two (2) local news media. A publicity chairperson shall be appointed by the Council President³.

Consideration: NEED TO APPOINT SOMEONE AND FOLLOW THROUGH WITH THIS

SECTION 4: Page 4

Council members shall discuss with the President items of business or special speakers before scheduling them for Council agendas.⁴

Consideration: ESTABLISH AN EXECUIVE BOARD

REVIEW POSSIBLE REPERCUSSIONS, i.e., corresponding

secretary/means of control

ARTICLE VIII: Council Committees

SECTION 2: c Page 4

: ⁵

Consideration: MAYBE ADD WHAT THE STANDING COMMITTEES ARE?